Table Of Contents
Chapter 1: Introduction
Chapter 2: Why Does It Seem That There’s Never Enough Time?
Chapter 3: Not All Hours Are Made Equal
Chapter 4: Have A Clear Intention Of What You Want To Achieve
Chapter 5: Are You Working All The Time You Are Working?
Chapter 6: Segregate Time Blocks For Accomplishing Certain Types Of Work
Chapter 7: Quality Of Your Work Versus Quantity Of Your Work
Chapter 8: How To Wake Up Early And Be More Productive
Chapter 9: Buy More Time Through Outsourcing To Others
Using The Internet To Leverage Your Time And Automation
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Segregate Time Blocks For Accomplishing Certain Types Of Work
As discussed in the previous chapter, time allocation is very important when it comes to making use of your time wisely. This will help you focus on a certain task in the most effective way possible. To help you achieve that, this chapter will discuss the ways on how to segregate time blocks for accomplishing a certain type of work.
What is Time Blocking?
Time blocking is an effective technique for making use of time wisely and attaining greater productivity. Learning how to use time blocks will benefit you a lot when it comes to organizing your tasks for the day. Blocking out time for particular activities and tasks enables people to concentrate on just one task at a time, preventing, stress, procrastination and distractions.
The time blocking concept will help you determine if your list of things to do is doable or if it is unrealistic. In order to obtain the best results, you have to be honest with your calculation regarding the amount of time required to attain every task.
How to Time Block
To block time effectively, the following are the things that need to be done:
Determine your high priority projects and tasks. – If your job description requires a high level of concentration, time blocking is right for you. To start, identify the tasks that must be completed and prioritize them based on their order of importance and deadline. For instance, if a report must be submitted in a week and you have a meeting tomorrow, give priority to the preparation for the meeting ahead of researching for the report.
Block out time for particular projects and tasks. – Break down the things you have to do into chunks that can be successfully completed in just a small time increment. For instance, if you were tasked to design a flier, allocate a separate time block for the completion of every page.
To do this, you need to set your goal in finishing the task within the allotted time. You also have to decide on the start and stop times for the specific task or project and stick to your schedule.
It is also important to utilize a visual device to block the time – You can use an excel spreadsheet, a calendar, or a piece of paper as your visual aide. Have the time blocks marked in order for you to see the start and finish times easily.
If you intend to make use of an Excel spreadsheet, code the time blocks by creating a grid with start and finish times. With the use of dark colors, fill in the tasks with higher priority. On the other hand, if you wish to use a mobile calendar, type in all your tasks for the day and use the repeat feature for the recurring tasks. You can also select an alert option to give you notification of the start and finish times.
Schedule your breaks. – Some people believe that taking breaks is not a good idea to achieve greater productivity. This is a myth. In fact, taking a regular break is very favorable on your part because it increases concentration and gives your mind some refreshment. When doing a time block, it is ideal to schedule breaks in between your tasks. For instance, concentrate passionately for 2 hours on a particular task. Then, take a short break and work for another 2.5-hour time block.
Limit the tasks that obstruct your time blocking objective. – The first way on how to do this is through eliminating time-consuming and unproductive activities. During the time block allocated to working, refrain from needless internet surfing, TV watching or forum browsing. Dedicate your time and attention to your task with the highest priority. You also need to avoid texting, answering the telephone and checking your email. Concentrate only on the task or project that you blocked off time in order to complete. To avoid any distractions brought by your mobile phone and the PC, let the calls proceed to voice mail, turn it off and sign out of your social media and email account. It is also important to notify people within your online group that you will be unavailable for a while. When working at the comfort of your own home, expound your time blocking technique to your family members, so that they do not interrupt you. In the office, limit interruptions from your co-workers by simply making a suggestion that they join you in your time blocking technique.
Look for quiet working locations. – In order for you to escape all the interruptions in the world, it is important to look for the best place to work. This may include a library, a coffee shop or a serene area of the office building.
Time blocking is the best strategy for you to use your time wisely. This will not just help you do your tasks successfully, but will give you a chance to achieve greater productivity as well.
Quality Of Your Work Versus Quantity Of Your Work
How can you say that someone is productive? Is it through the quality or the quantity of his or her work? Actually, this is one of the hardest questions to answer in relation to work because both of them are essential contributing factors to productivity. In this chapter, you will know the real score behind quality vs. quantity.
Quality may mean different things to different people. However, in general, this is defined as the degree to which something meets or exceeds the expectations of consumers or superiors. Thus, something is declared of high quality when it is done flawlessly or perfectly. When used in the context of work, quality means having a satisfactory output or result.
For instance, you were tasked by your employer to do something, the way how you did it and the approach you used will define its quality. To be more specific, this is prevalent in outsourcing.
According to definition, quantity is the sum, size, or extent of measurable or countable phenomenon, objects or, events, expressed as a numerical value. When used in the context of work, this refers to the number of tasks done or output made in a given period of time. In an outsourcing business, your speed will pave the way for you to produce as many outputs as possible.
Now that you already know the difference between quality and quantity, it is about time to get down to the heart of the matter.
Quality VS Quantity
When it comes to work, several people agree that quality weighs more than quantity. They consider the former as the key for an individual or entity to establish a high reputation in the industry, while the latter is just a means on how to show off what a certain individual or entity can do. In today’s competitive world, clients and customers alike look for the products and services that can give them satisfaction and live up to their expectations. They always search for high quality merchandise. So, no matter how large your output is in number, if it does not meet the standards of your superior or clients, it will still end up in the trashcan. Do you now understand the big difference between them?
But wait. Is it possible for you to provide both quantity and quality all at the same time? This is not an easy thing to do because when you focus on one, there is a big tendency for you to lose focus on the other. Well, the solution is to keep both in balance. To achieve this, what you just need to have is presence of mind.
In the battle between quality and quantity, the winner is obvious. However, the latter is still an essential contributing factor to productivity. So, learn how to master them both for you to achieve satisfaction in your working performance.Other Details
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